Syllabi and coverage of the Librarians Licensure Examination in the Philippines

Syllabi and coverage of the Librarians Licensure Examination in the Philippines

Are you taking the Librarian Examination in the Philippines and don't know where to start reviewing? See the coverage and topics included in the exams in this board resolution.

Resolution No.____
Series of 2006


WHEREAS, Sec. 3 (a), Article I of R.A. No. 9246 known as the “Philippine Librarianship Act of 2003” states that the “Act shall govern national examination for licensure, registration of librarians, issuance of Certificate of Registration and Professional Identification Card”.

WHEREAS, Sec. 8 (k), Article II of the same Act vested upon the Board “to prepare, adopt, issue or amend the syllabi or terms of specification of subjects for the librarian licensure examination consistent with the policies and standards set by the CHED”. 

WHEREAS, Sec. 16, Article III of the same Act specifies the scope of the examination and authorizes the Board “to modify or add to the subjects covered in the examination as the needs and demands in the library profession may require”. 

WHEREAS, the Board resolved to assign and revise the percentage weights for the subjects listed in Sec.16, Article III of R.A. 9246 in Resolution No. 06, Series of 2004 approved by the Commission on 28th day of September 2004.

WHEREAS, as early as 2005, the Board conducted a series of dialogues with the academe for the purpose of dessiminating the contents of CHED Memorandum Order No. 8 series of 2005 on the Policies and Standards for Bachelor of Library and Information Science (BLIS) Program with an adopted syllabi.

WHERES, the present Board further conducted a series of consultations/conferences with the Philippine Association of Teachers of Library and Information Science for the adoption of the syllabus for each of the subjects in the licensure examination for librarians and the participants favorably endorsed the said syllabi during the consultation/conference on July 11, 2006 at the Pamantasan ng Lungsod ng Maynila.    

NOW, THEREFORE, the Board hereby resolved, as it now resolves to prescribe and adopt the syllabi for the Librarian Licensure Examination contained in the document denominated as “Syllabi for Subjects in the Licensure Examination for Librarians” appended and marked as “Annex “A” and made an integral part of this Resolution.

The syllabi adopted herein shall be issued starting with the November 2006 Licensure Examination for Librarians.

This Resolution shall take effect after fifteen (15) days following its publication in the Official Gazette or in a newspaper of general circulation, whichever is earlier.

Let copies of this Resolution be  circularized through the schools/colleges offering the librarianship course for the information and guidance of those concerned.

Done in the City of Manila this _____ day of _______ 2006.


CORAZON M. NERA                                               ELIZABETH R. PERALEJO
Member                                                                      Member


Secretary, Professional Regulatory Boards



AVELINA A. DE LA REA                                                RENATO B. VALDECANTOS
Commissioner                                                                         Commissioner




Library Organization and Management -With Laws, Related Practices, and Trends – 20%

Course description:

Introduction to administration, to the basic concepts and principles of management and its application to the library organization, to the different types of libraries and to major administrative concerns as well as legislations, related practices, and trends.


    1. To understand and identify the principles, theories and techniques of organization and management applicable to various types of libraries and information centers;

    2. To identify and apply the various principles relevant to the management of libraries and information centers;

    3. To distinguish and appreciate the different types of libraries as to objectives and functions;

    4. To be familiar with the current trends, practices and legislations related to libraries and information centers.

Course Outline:

    1. Introduction to Administration/Management

        1.1. Definition of terms

            1.1.1. Administration

            1.1.2. Management

            1.1.3. Library Administration

        1.2. Management Development

            1.2.1. Scientific Approach

       Scientific Management Movement

       Classical Movement

       System Movement

            1.2.2. Human Relations Approach

       Human Behavior Movement

       Self Actualization Movement

            1.2.3. System Approach

       Decisions Theory Movement

       General Systems Theory Movement

       Psychological Movement

        1.3. Principles of Administration / Management

            1.3.1. Planning

       Definition of Terms



       Levels of Objective

       Policy and Decision Making

            1.3.2. Organizing

       Definition of terms

       Scalar Principles of Hierarchy

       Line and Staff

       Unity of Command

       Span of Control

       Functional Authority

       Organization Policies and Structure


            1.3.3. Directing

       Definition of terms

       Recruitment and hiring



       Motivation, Coaching, and Communication

       Employee Training

            1.3.4. Controlling

       Definition of terms 

       Techniques of Control

           Evaluation: Performance Appraisals

           Management Information Systems

               Cost Benefit Analysis

               Study Operations Research

               Time and Motion

           Budgetary Control/Budgeting Techniques

               Types of Budget

                   Line-Item Budget

                   Formula Budget

                   Program Budgeting

                   Performance Budgeting

                   Planning Programming Budgeting System (PPBS)

                   Zero Based Budgeting (ZBB) System

         Characteristics of Effective Control: Disciplining, Counseling, Terminating

        1.4. Management Styles

            1.4.1. Leadership – the executive and other functions in administration


       Qualities and Traits

    2. The Administration of the Library

        2.1. Cultural and Social Influences

            2.1.1. Relationship of the librarian with the organization

            2.1.2. External/Internal Environment

        2.2. Types of Library

            2.2.1. Academic

            2.2.2. Special

            2.2.3. School

            2.2.4. Public

        2.3. Library Board/Committee

            2.3.1. Definition

            2.3.2. Composition and functions

    3. Major Administrative Concerns

        3.1. Personnel Management

            3.1.1. Personnel Policies, Practices, and Problems

            3.1.2. Position Classification

            3.1.3. Supervision

            3.1.4. Staff Training and Development

            3.1.5. Performance Appraisal/Evaluation

        3.2. Finance

            3.2.1. Source of Support

            3.2.2. Budgeting

            3.2.3. Accountability

        3.3. Library Services

            3.3.1. Readers Services

            3.3.2. Technical Services

            3.3.3. Outreach Services

            3.3.4. Reference Services

        3.4. Physical Facilities

            3.4.1. Library quarters

            3.4.2. Equipment and furniture

            3.4.3. Supplies

        3.5. Material Resources

            3.5.1. Types of Information Sources

            3.5.2. Collection Management

            3.5.3. Selection - tools, criteria, policy

            3.5.4. Acquisition – methods and procedures

            3.5.5. Preservation and Conservation

        3.6. Promotional Activities

            3.6.1. Marketing strategies of Library and Information Centers

            3.6.2. Newsletter and other publications

            3.6.3. Bulletin Board Displays

            3.6.4. Handbooks and Manuals

        3.7. Evaluation of library services

            3.7.1. Surveys

            3.7.2. Reports and records

            3.7.3. Inventory

    4. Laws, Related Practices, and Trends

        4.1. Legislations Affecting Librarianship

            4.1.1. Commonwealth and Republic Acts

            4.1.2. Presidential Issuances – Executive Orders, Memo Circulars

            4.1.3. Other Issuances – from the PRC, BFL, COA, CSC

        4.2. Related Practices and Trends

            4.2.1. Professional Association, National Book Week, Information Month

            4.2.2. Interlibrary Cooperation, Networking, Consortia, Resource Sharing

            4.2.3. Library Automation, Information and Communication Technology

            4.2.4. Accreditation, Standardization

            4.2.5. Knowledge Management

            4.2.6. Library Instruction, Information Literacy  Program

            4.2.7. Globalization, Global Competitiveness

            4.2.8. Re-engineering

Reference, Bibliography and User Services – 20%

Course description:

Evaluation and use of basic and general reference sources and materials in various disciplines and for different users; discussion of the methods and techniques of the reference process; types and functions of reference and information services; and the application of computer-assisted search in reference service.


    1. To identify and discuss the different types and functions of information sources and services in libraries/information centers;

    2. To attain knowledge of reference sources in the Social Sciences, Humanities and Sciences;

    3. To develop the ability in searching and evaluating information sources;

    4. To know the functions of bibliographic networks and their role in reference 


    5. To adopt efficient and effective strategies for user education programs

Course Outline:

    1. Introduction

        1.1. Nature and Development of Reference and Information Services

            1.1.1. Definition of terms

            1.1.2. Historical background

       Beginnings of reference service

       Pioneers of reference service

            1.1.3. Functions of reference service





       Bibliographic Control


        1.2. The Reference Department

            1.2.1. Organization structure

            1.2.2. Functions

       Philosophy of reference service

       Reference collection policy


            1.2.3. Personnel

       Qualities and qualifications of a reference librarian

       Duties and responsibilities

        1.3. Relation of Reference Service to the Other Library Services

            1.3.1. Administrative Department / Technical Services Department



       Bibliography and Indexing

       Reprographic Service

            1.3.2. Readers’ Services Department

       Circulation/Loan Desk

       Serials/Periodicals Section

       Special Collections

    2. Reference and Information Sources

        2.1. Nature of Reference and Information Sources

            2.1.1. Definition of terms

            2.1.2. Types

       Source types/fact finders

       Locators/control-access-direction type

            2.1.3. Timeliness of reference sources

       Primary sources

       Secondary sources

       Tertiary sources

            2.1.4. Selection and evaluation

       Aids to selection

       Criteria for  evaluation






           Special Features




        2.2. General Reference and Information Sources

            2.2.1. Definition, classification, evaluation, and use of the different types of reference sources



       Yearbooks and Almanacs

       Handbooks and Manuals


       Biographical Dictionaries

       Indexes and Abstracts


       Geographical Sources

       Government Publications/Documents

       Continuing Resources

       Audio-visual materials


       Electronic Resources

        2.3. Reference and Information Sources in the Various Subject Fields

            2.3.1. Nature, scope, problems, and types of reference sources of the different subject fields


       History and Auxiliary Fields


       Social Sciences

       Pure and Applied Sciences


    3. Reference and Information Services

        User education

        User surveys

        User needs

        3.1. The Reference Process

            3.1.1. Definition of terms

            3.1.2. Classification of reference questions


       Ready reference

       Specific search


            3.1.3. Methods and techniques

       Reference interview

       Approaches in answering queries

           By subject

           By source

           By purpose

           By inquirer

       Length of time spent on a question

       Levels of reference service




            3.1.4. Steps in literature searching

            3.1.5. Developing basic library skills

            3.1.6. Causes of unanswered questions

        3.2. Reference Services in the Library

            3.2.1. Direct

       Inquiry answering service, personal assistance, etc.

       Formal or informal instruction in the use of the library or information center and its resources

       Electronic conferencing, e-mail reference service

            3.2.2. Indirect

       Access to a wide range of information sources

       Selection of reference materials

       Reference admission

       Interlibrary loans

       Document delivery

       Evaluation of the reference department/section

       Miscellaneous tasks

        3.3. Information Services

            3.3.1. Types and functions

       Current Awareness Service (CAS)

       Selective Dissemination of Information (SDI)

       Abstracting and indexing service

       Technical inquiry service

       Translation service

       Reprographic service

       Bibliographic service

       Other services

        3.4. Computer-Assisted Reference Service

            3.4.1. Use of computers in reference service

            3.4.2. Computer-assisted search

       Online search

       Search strategy

            3.4.3. Types of computer searches

       CD-ROM searches

       Internet search

            3.4.4. Computer-assisted search vs. manual search

        3.5. Bibliographic Networks

            3.5.1. Function of bibliographic networks

            3.5.2. Use of networks in reference service

            3.5.3. Major bibliographic networks

       Online Computer Library Center (OCLC)

       Research Libraries Information Network (RLIN)

       Western Library Network (WLN)

       University of Toronto Libraries Automated System (UTLAS)

            3.5.4. Bibliographic networks in the Philippines

Selection and Acquisition of Multi-Media Sources of Information –15 %

Course description

Concepts, theories and principles of collection development; processes, strategies, criteria and roles in selection, acquisition, evaluation and disposition of information sources; bibliographic selection tools and online data bases; publishing industry


    1. to apply principles in the practice of selecting, acquiring and evaluating library materials.

    2. to appreciate the importance of selection.

    3. to be familiar with standard selection tools and current reviewing media

    4. to formulate selection, deselection/weeding and acquisition policies

Course Outline:

1. Introduction

        1.1  The place of collection development

        1.2.  Definition of terms

        1.3.  Factors affecting collection development

2. Selection of multi-media information sources

        2.1 General principles

        2.2 Bases of selection

2.2.1 Statement of books selection

2.2.2 Standards of collection development

2.2.3 Selection and acquisition policies

2.3 The Librarian as selector

      2.3.1 Responsibility for selection

      2.3.2 Criteria for selection Print materials


      non-fiction (subject area)

      editions and translations

 continuing resources


 microforms  Non-print materials

           still pictures

           moving pictures

           dimensional object


           electronic resources

        2.4.  Criteria for selection

    3. Acquisition Process

        3.1 Methods of acquisition

            3.1.1 purchase and subscription

            3.1.2 gifts and exchanges

            3.1.3 loans and deposits

            3.1.4 cooperative acquisition

        3.2  Other work

            3.2.1 Procedures

            3.2.2 Forms, records and files

        3.3 Factors affecting acquisition work

            3.3.1 Institutional policies

            3.3.2 Legal regulations in general

            3.3.3 Local regulations

            3.3.4 Inventory, property accountability and reporting practices

        3.4 Procedures and distribution of library materials 

    4. Evaluation of collections

        4.1 Approaches to collection evaluation

        4.2 Deselection/Weeding

            4.2.1 Criteria

            4.2.2 Process

    5. Formulation of collection development policies

    6. Preservation and conservation of collections

    7. Problems, issues and trends in collection development in the Philippines 

 7.1        automation of the acquisition function

        7.2 selection and evaluation of acquisition system

        7.3 access vs. ownership

        7.4 copyright / fair uses

        7.5 ethical issues in collection development

Cataloguing and Classification – 20%

Course description:

Development of cataloguing and classification systems; descriptive cataloguing; classification and subject analysis of books, continuing resources, nonprints and electronic resources using standard cataloguing rules and classification tools; and trends in cataloging.


    1. to have an understanding of the basic concepts of cataloguing and classification

    2. to develop the ability to apply the rules and principles of descriptive and subject cataloguing and classification for all types of library materials

    3. to use effectively all the tools in cataloguing and classification such as the Dewey Decimal Classification, Library of Congress Classification, Sears List of Subject Headings, LC Subject Headings, Anglo-American Cataloguing Rules, and Cutters Table.

    4. to learn the use of computerized cataloging system

Course Outline:

    1. Introduction

        1.1 Importance of cataloging and classification

        1.2 Historical development of cataloguing and cataloguing rules

        1.3 Definition of terms

        1.4 The Library catalog- types, parts and functions

        1.5 The Catalog department

            1.5.1 Functions and organization

            1.5.2 Relation to other library departments

            1.5.3 Personnel

            1.5.4 Records and files

            1.5.5 Electronic tools related to job

            1.5.6 Policies and procedures

    2. Descriptive Cataloging

        2.1 Basic concepts and principles of descriptive cataloging

        2.2 The AACR2

        2.3 Description of all types of materials

            2.3.1 Prescribed sources of information

            2.3.2 Areas and elements, punctuations

            2.3.3 Rules and description

        2.4 Access points

            2.4.1 Personal authors

            2.4.2 Works by corporate bodies

            2.4.3 Works entered under title

            2.4.4 Works entered under uniform title

        2.5 Name authority file

        2.6 References

    3. Subject Cataloging

        3.1 Principles of subject cataloging

        3.2 Forms of subject catalogs

        3.3 Standard lists of subject headings

            3.3.1 Sears list of subject headings

            3.3.2 LC list of subject headings

            3.3.3 Others, e.g. MeSH

        3.4 Assigning subject headings

3.5 Subject authorities

      4.   Classification

        4.1 Historical background

4.1.1 Overview of the different classification systems

4.2 Principles of classification

4.3 Dewey Decimal Classification (DDC)

4.3.1 Historical background of DDC Scheme

4.3.2 General characteristics

4.3.3 Schedules and tables

4.3.4 Cuttering

4.3.5 The DDC call number

4.4 Library of Congress Classification (LCC)

4.4.1 Historical background of LCC Scheme

4.4.2 General characteristics

4.4.3 Schedules and tables

4.4.4 Cuttering

4.4.5 The LCC call number

5. Shelf-listing and filing catalog entries

        5.1 Shelf listing

        5.2 Rules in filing catalog entries

6. Other catalog files and records

7. Trends in cataloguing

        7.1 Computer assisted cataloguing

        7.2 MARC records

        7.3 Online cataloging

        7.4 Dublin Core

        7.5 Metadata

        7.6 Data mining

        7.7 Conversion from one system to another system

Indexing and Abstracting – 15 %

Course description:

Principles, theories and development of abstracting and indexing, designing of thesauri, preparation of book and periodical abstracts and indexes and trends in abstracting and indexing.


     1. to learn the principles and theories in the development of abstracts and indexes.

     2. to know how to design a thesaurus

     3. to gain skills in the preparation of book and periodical abstracts and indexes

     4. to identify various types of abstracts and indexes

     5. to apply the principles and theories of abstracting and indexing

Course Outline:

          1. Abstracting

        1.1 Definition of terms

        1.2 Development of abstracts and abstracting process

        1.3 Abstracts and the various types of document surrogates

        1.4 Users of abstracts

        1.5 Types of abstracts

        1.6 Principles and concepts of abstracting

1.6.1 Format

      1.6.2 Style

      1.6.3 Length

             1.7 The abstracting process

       1.8 Abstracting policies, procedures and guidelines

       1.9 Production of abstracts

2.    Indexing

        2.1 Definition of terms

        2.2 Development of indexes and indexing

        2.3 Role of indexing in information retrieval

        2.4 Information retrieval systems

        2.5 Purposes and uses of indexes

        2.6 Types of indexes

        2.7 Principles and concepts of indexing

2.7.1 Exhaustibility

 Summarizations Depth indexing

 2.7. 2 Specificity

  2. 7.3 Consistency in indexing

        2.8 Indexing languages

2.8.1 Purposes and uses

    2.8.2 Features/characteristics

    2.8.3 Types

    Natural language

    Controlled vocabulary

                  2.9 Indexing systems

                       2.9.1 Coordinate indexing

                   Pre-coordinate indexing

                   Post-coordinate indexing

                       2.9.2 Classified indexing

                   Enumerative indexes Faceted indexes

                       2.9.3 Chain indexes

                       2.9.4 Permuted title indexing




                       2.9.5 Citation indexing

                       2.9.6 String indexing



 Other systems

                2.10 Measures of the effectiveness of the indexing system

                 2.10.1 Recall

                 2.10.2 Precision

                2.11 Subject indexing process

2.11.1 Recording bibliographic data

            2.11.2 Subject or conceptual analysis

2.11.3 Translation into standard terms using controlled vocabulary

                 2.11.4 Generating index entries

        2.12 The Thesaurus

2.12.1 Difference/similarities between thesauri and subject headings lists

2.12.2 Relationships of terms

2.12.3 Basic features of a thesaurus

2.12.4 Design/construction of a thesaurus

   2.13 Indexing policies, procedures and guidelines

   2.14 Production of index entries

2.14.1 Book indexing

     2.14.2 Newspaper indexing

2.14.3 Periodical indexing

3. Application of Abstracting and Indexing Data

        3.1 Primary publications

        3.2 Abstracting and indexing journals and bulletins

        3.3 Database products

        3.4 Online searching

        3.5 Current awareness services

4. Trends in Abstracting and Indexing

Information Technology – 10 %

Course description

Computer applications to libraries, principles and technologies used in libraries and information centers to store and retrieve information in print and other formats, basic knowledge of information handling and processing, introduction to hardware, software and communication components of information technology and its impact on the current practice of the profession.


    1. to know the principles and techniques of information handling through various methods and techniques of organizing, storing, retrieving and disseminating information

    2. to identify the various tools used in information processing

    3. to gain a working knowledge of the various components of information technology such as the technical aspects of computer hardware and software and their applications in library work.

    4. to determine the vital linkage of telecommunications and computing technologies in accessing information

    5. to identify new information technologies and their impact on library operations

    6. to identify and use software applications in word processing, presentation and data processing.

Course Outline

    1. Introduction

        1.1 Nature and need for information

        1.2  Functions and responsibilities of libraries and or information centers

    2. Information storage and retrieval systems

        2.1 User needs as basis for information retrieval

        2.2 Principles

        2.3 Search tools and engines

        2.4 Searching techniques and strategies

3. Technologies for information handling

3.1 Overview of computers and computer systems

            3.1.1 Hardware

            3.1.2 Software

            3.1.3 Manpower component

4. Information systems and or databases

        4.1 Regional and National Information Systems e.g. AGRIS, AIBA, NISST, etc

        4.2 International

5. Computer applications in library operations

        5.1 Acquisitions

        5.2 Cataloging

        5.3 Circulation

        5.4 Serials

        5.5 Inventory

        5.6 Reporting

    6. Computer systems

        6.1 history of computing

        6.2 hardware

        6.3 software – operating systems, programming languages

        6.4 computer development and their effects on library and information work

    7. Communication technologies

        7.1 basics of telecommunications

        7.2 developments in telecommunications

        7.3 networks - LAN, WAN, MAN

        7.4 Internet, WWW


    8. Multimedia technologies

        8.1 current developments

        8.2 applications in libraries and information work

    9. Issues in information technology

        9.1 Information Age, Information society

        9.2 New roles for information professionals

        9.3 Emerging trends in IT

            9.3.1 Digital resources

            9.3.2 Netiquette

            9.3.3 Safety and security controls 

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